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Stay informed about how the Corona Virus is affecting our industry on our dedicated Covid-19 page.

!! Online applications to be submitted through the NHVR Portal after January 24th, 2020 !!


NHVAS Communication to all participants

Communication to all NHVAS participants!

National Heavy Vehicle Accreditation Scheme (NHVAS) Temporary Business Rules & Standards Changes effective 25 March 2020

The NHVR will be making some temporary changes to the National Heavy Vehicle Accreditation Scheme (NHVAS) medical requirements and face-to-face audit requirements, in response to the ongoing coronavirus pandemic.

The following arrangements will be in place for the next six months, when we will review if they need to continue.

These changes are:

  • heavy vehicle drivers operating under Advanced Fatigue Management (AFM) or Basic Fatigue Management (BFM) accreditations may continue to drive with an expired driver medical, until they can practicably obtain one
  • auditors can undertake all document and records validation and audits remotely, requesting electronic copies be emailed to them or by another suitable method and conducting conversations over the phone where applicable.

Remote Auditing

The NHVR recognises the impacts that the coronavirus pandemic is having on the ability to conduct audits in person.

To enable NHVAS processes to continue, a temporary change has been made to the Business Rules and Standards that will allow remote ‘off-site’ auditing.

Your auditor may now:

  • request that documents and records are sent to them electronically
  • conduct interviews with operator representatives via telephone

The change has been approved on the basis that suitable controls are used to ensure that the auditor’s conclusion can be substantiated with reliable and credible evidence.

You must still:

  • Ensure policies, procedures and records are made available for analysis
  • Ensure parties are available for interview where necessary
  • Follow the normal process for audits to be approved

Expired BFM & AFM Driver Medicals

In recognition of the limited amount of medical practitioners currently available, the amended NHVAS Business Rules and Standards allow a driver to continue to drive, even if their medical has expired after 1 February 2020, until such time as they are able to secure an examination and medical confirmation.

It continues to remain the responsibility of all NHVAS accredited operators to ensure drivers under AFM or BFM are fit for duty, including the need to undertake related risk assessments and have in place suitable risk controls.

Accredited operators must also ensure their Register of Drivers is kept up to date, noting any expired medicals to be obtained as soon as reasonably practicable.


If you are experiencing any issues associated with meeting your accreditation requirements due to the current coronavirus situation, or require further advice regarding these changes, please contact the NHVAS Team on 07 3309 8770 as soon as possible.

Most importantly, if you believe there may be issues in having an audit completed please ensure that you contact the NHVR as soon as possible and certainly before your accreditation expires.

We will be assessing situations on a case-by-case basis so we can ensure the safe, productive operation of the heavy vehicle industry for the benefit of all Australians.

Kind regards,

Darrin Rasmussen
Manager (Accreditation)
Safety Standards & Assurance

National Heavy Vehicle Regulator

NHVR commences first prosecution under new Chain of Responsibility laws


The NHVR has commenced its first prosecution under new Chain of Responsibility laws, laying charges against a company director for failing to exercise due diligence to ensure the company complied with its safety duty.

NHVR Executive Director Statutory Compliance Ray Hassall said that NHVR Investigators conducted a safety duties investigation into a Victorian trucking company in relation to fatigue management of its drivers.

“We believe the company failed to comply with conditions of its fatigue management accreditation,” Ray said.

“This requirement forms part of the Heavy Vehicle National Law’s (HVNL) primary safety duty and executives are required to exercise due diligence to ensure a company complies with this duty.

“As a result of that investigation, NHVR has laid charges against both the company and the company director for failing to meet these duties.

“The aim of the HVNL is to ensure that everyone in the Chain of Responsibility is doing what they are required to do to keep road users and transport workers safe.

“We know that drivers are constantly put under pressure at the depot or the loading dock and we want to hold the people responsible accountable.

“The investigation was triggered in response to information provided to the NHVR through the Heavy Vehicle Confidential Reporting Line (HVCRL), and other information available to the NHVR in assessing the risk the operator posed to safety."

The HVCRL provides a free, confidential way for people to report any concerns about industry safety or compliance they have to a trained specialist.

Anyone who has concerns about safety in their workplace or in any other part of the supply chain can get in contact with the NHVR through the HVCRL on 1800 931 785.

The matter is listed to be heard in Dandenong Magistrates Court on 20 February 2020. For more information visit the NHVR here

Traffic alert - effective 19th March to August 2020
[REFERENCE: RoadFreight RMS ... 13th March 2020]

Changed traffic conditions on Newell Highway near Finley

Motorists are advised of changed traffic conditions from next week on the Newell Highway, four kilometres south of Finley, while construction of a new southbound overtaking lane takes place.


Work involves new temporary line marking to reduce the width of the northbound and southbound lanes to 3.2 metres, closure of road shoulders and installation of concrete safety barriers.


Lane reductions and shoulder closures will be in place from Thursday 19 March until August 2020 when the new lane is expected to be completed, weather permitting.   


Heavy vehicle drivers are advised signs and wide load bays will be located at both ends of the construction area.


Lanes measure 3.2 metres with 0.5 metre road shoulders in both direction. Vehicles over four metres wide use wide load bays provided and follow advice on signage.


For the safety of workers and motorists, reduced speed limits will be in place during work hours from 7am to 6pm weekdays and 7am to 5pm Saturdays, and a reduced speed limit of 80 km/h will be in place after hours, which may affect travel times.


Motorists are advised to drive to the conditions and follow the directions of signs and traffic control.


Transport for NSW thanks the community for its patience while work is carried out.


For the latest traffic updates download the Live Traffic NSW App, visit or call 132 701.

All online NHVAS applications through the NHVR Portal

[NHVR Industry Update ... 17 January 2020]

Since Monday 2 December 2019 you have been able to submit NHVAS applications online through the NHVR Portal.  To help people transition to the Portal, we also kept the old NVHR website submission platform available for online applications with a note that it would soon be removed.


On Friday 24 January 2020 the NHVR website submission will be removed and all online applications must then go through the NHVR Portal.

The NHVR Portal allows you to  not only to submit an application, but manage all your NHVAS records.


Benefits of using the NHVR Portal:

  • submitting an application
  • managing your account information
  • reviewing your application status
  • reviewing your accreditation status
  • reviewing driving and vehicle lists
  • paying for your application
  • viewing payment history
  • tracking audit associated responsibilities

For more information on getting started, click here

Please note: you can still submit by normal post and fax. 

NHVR Portal


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On the Road.  The National Heavy Vehicle Regulator Industry Newsletter

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Australian Trucking Association

ATA Logo - Driver Medicals

Australian Trucking Association




The Australian Trucking Association (ATA) has thanked the National Heavy Vehicle Regulator for its response to industry feedback, in today announcing changes to the National Heavy Vehicle Accreditation Scheme medical and face-to-face audit requirements. 
“Many truck drivers, including drivers who operate under NHVAS fatigue accreditation are required to have regular medicals. The trucking industry is working hard to keep Australia moving amidst the pandemic, but we need to take as much pressure off the health system as possible,” ATA CEO Ben Maguire said. 
“I would like to thank Sal Petroccitto and the NHVR for listening to the industry and taking action to reduce pressure on trucking businesses, drivers and the health system,” he said. 
For the next six months, the following arrangements will be in place:  

  • heavy vehicle drivers operating under Advanced Fatigue Management (AFM) or Basic Fatigue Management (BFM) accreditations may continue to drive with an expired driver medical, until they can practicably obtain one   
  • auditors can undertake all document and records validation and audits remotely, requesting electronic copies be emailed to them or by another suitable method and conducting conversations over the phone where applicable. 

“Our next priority is to argue that a similar approach should be applied to dangerous goods and multi-combination licence medicals,” Mr Maguire said.  
The ATA has outlined an approach that would enable governments to reduce the number of unnecessary doctors’ appointments, while still requiring medicals for drivers with a higher risk of medical issues. 
The Australian Trucking Association and its member associations collectively represent the businesses and people of the Australian trucking industry. Together, the ATA and its members are committed to safety, professionalism and viability. 

Media contact:    Emily Mills | 02 6253 6900 | 017 211 441 | View online here


[20 November 2019]

Australia’s trucking operators have unanimously and emphatically rejected a proposal to dramatically increase the truck fuel tax and registration charges. 

The trucking industry reached the decision at the meeting of the Australian Trucking Association General Council today, ahead of a transport ministers’ meeting on Friday. 

At the meeting, ministers will consider increasing the truck fuel tax and registration charges by 11.8 per cent over three years – equivalent to a 3 cent per litre increase in fuel tax and a $734 increase in registration charges for a prime mover and semi-trailer. 

ATA Chair Geoff Crouch said that any increase in taxes and charges would have a devastating effect on the small and family businesses that make up the vast majority of the industry. 

“The trucking industry already pays too much for our use of the roads, as the independent government agency that advises on these charges has conceded. 

“For example, the projected over-recovery for 2018-19 was $189.5 million –money that trucking operators should have been able to use to employ more staff and buy new equipment. 

“Our members would be trying to recover these extra taxes and charges from their customers at a time when rural and regional Australia is suffering from an extreme drought, and urban trucking operators are struggling to deal with governments’ failure to regulate toll road and port access charges. 

“That’s why the trucking industry is calling on transport ministers to reject the proposed increase. 

“Ridiculously, officials have told us that we will be consulted about the increase after the meeting. There’s no point in holding consultations after a decision is made, so we are working flat out to get the right result for industry now,” he said. 

The ATA and its member associations collectively represent the 50,000 business and 200,000 people in the Australian trucking industry. Together, the ATA and its members are committed to safety, professionalism and viability.

The resolution is below. 

Media contact:          Emily Mills | 02 6253 6900 | 0417 211 441 |


That the ATA General Council— 

1.    Reminds governments that the existing heavy vehicle charging system has long overcharged trucking businesses, with the National Transport Commission projecting a $189.5 million over-recovery of charges for 2018-19. 

2.    Reminds governments that large areas of Australia are in drought conditions and that rural and regional Australia is reliant on cost effective road freight transport. 

3.    Reminds governments that urban road freight transport operators have experienced very large increases in toll road and port access charges, without any effective regulatory response. 

4.    Affirms its previous position that trucking operators should not be overcharged. 

5.    Notes with extreme concern that transport ministers are set to consider a proposal that would increase heavy vehicle charges by a further 11.8 per cent over three years. 

6.    Notes that there has been no consultation with industry about the proposal -- which is totally unacceptable -- and that any consultation they hold after the meeting is against the principles of fair and due process. 

7.    Warns that the vast majority of trucking businesses are small and family businesses and do not have the capacity to pass on fuel tax and registration charge increases. 

8.    Calls on transport ministers to emphatically reject the proposed increase.

Moved: Denis Robertson
Seconded: David Smith 

The Australian Trucking Association (ATA) has welcomed a move from the National Heavy Vehicle Regulator to expand the personal use exemption for drivers operating under Basic Fatigue Management (BFM) and Advanced Fatigue Management (AFM). 

The ATA and its member associations collectively represent the 50,000 business and 200,000 people in the Australian trucking industry. Together, we are committed to safety, professionalism and viability. 

The exemption was first introduced in 2018 for drivers on standard hours, with the new extension to allow truck drivers operating under BFM and AFM to use their trucks for a short extra period during their 24-hour stationary rest break. 

“This means that BFM and AFM drivers will now have the flexibility to refuel their truck, run errands or wash their truck during their 24-hour break,” ATA CEO Ben Maguire said. 

“The flexibility will particularly benefit drivers who have to take their rest break away from home and have no other vehicle they can use to get into town to run errands. 

“Importantly, the extra hour cannot be used for commercial purposes such as driving a truck to a mechanic for repairs,” he said. 

The extension follows calls from the ATA to treat drivers like humans, not machines. It comes as welcome news and a positive step towards more flexible fatigue management. 

“The ATA is fully supportive of any initiative that will improve the quality of life and wellbeing of Australia’s truck drivers – those who keep our country moving,” he said. 

In its submission to the Heavy Vehicle National Law review issues paper on effective fatigue management, the ATA called for a number of additional flexible fatigue management solutions, including easier to use work diaries, a length incentive for operators that fit wider sleeper cabs, and an extra hour to get home for drivers using the ATA’s new version of standard hours. 

View the ATA’s Effective Fatigue Management submission

[16th September, 2019 / Australian Trucking Association]

Reduced audits and independent accreditation are critical to improving trucking safety and productivity, Chair of the Australian Trucking Association (ATA), Geoff Crouch, said today. 

The ATA and its member associations collectively represent the 50,000 businesses and 200,000 people in the Australian trucking industry. Together, we are committed to safety, professionalism and viability. 

In his opening address today at the Australian Trucking Association and Australian Logistics Council Supply Chain Safety Summit in Sydney, Mr Crouch emphasised the need for law reform to address duplication and unnecessary complication surrounding compliance audits. 

“The Australian trucking industry has come a long way since the Heavy Vehicle National Law was introduced, but we cannot rest on our laurels,” Mr Crouch said. 

“There are still problems within the law, which is why we called for a review. 

“It has failed to increase our industry’s productivity and failed to address the growing number of customer audits that trucking businesses are required to undertake. 

Mr Crouch said the audits are costly, time-consuming, generally cover the same ground and are of little legal value. 

The ATA’s vision for the new heavy vehicle law includes a separate, voluntary, safety-based system for operators that need even more flexibility. 

“We want to see the National Heavy Vehicle Regulator regulate accreditation scheme providers, not run one,” Mr Crouch said. 

“This would improve productivity and provide greater benefit to operators by reducing the need for multiple scheme and customer audits. Most importantly, it would be a big step improving safety outcomes,” he said. 

Mr Crouch said he looked forward to discussion during the Summit about the other barriers to streamlining compliance audits. 

“This is about ensuring a safer industry, reducing audits, stronger regulation and competitive neutrality – there has never been a better time for transformational change in how we improve safety,” he said.






communication from RMS - 29 October, 2019


We are very pleased to advise that the Minister for Regional Transport and Roads has recently announced access for 36.5 metre long vehicles on the Newell Highway through Coonabarabran.


Vehicles will now be able to travel through Coonabarabran on the Newell Highway under the National Class 2 Heavy Vehicle Road Train Authorisation Notice and associated NSW Higher Mass Limits Declaration.  Eligible vehicles up to 36.5 metres long will include Modular B-Triples; B-Triples; AB-Triples and Type 1 Modern Road Trains.  The NSW legally enforceable network maps will be updated to reflect this access is now approved.


The approval of this access is a significant step towards optimising heavy vehicle safety and productivity and achieving end to end access on the Newell Highway for 36.5 metre long vehicles. Transport for NSW will continue to focus on improving access across NSW; developing and expanding pre-approved and gazetted networks; and addressing remaining access constraints.


The Minister’s media release can be found at:

Master Industry Code of Practice [click the image to view]


Truck drivers should be routinely tested for SLEEP APNOEA 

👨‍🔬There have been several studies that show having sleep apnoea can multiply the risk of motor vehicle accidents (2-7 times more likely).


It is for this reason the licensing authorities want to know about sleep apnoea.


Sleep apnoea affects people differently.


VicRoads states:


"Each driver is reviewed individually to determine the outcome that is best for the safety of the individual and the community."


💤If you have sleep apnoea and are sleepy behind the wheel, then yes, you should do something about it, for your own and others safety.


Our experience suggests that the overall clinical picture is taken into account and that a diagnosis of sleep apnoea alone is not enough for your licence to be revoked.


If you think you have Sleep Apnoea and you believe it is affecting your performance on the road, please talk to your GP or Specialist about it.


📰Recent Guardian article on Sleep Apnoea and driving



👨️VicRoads information on reporting medical conditions.



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NHVAS Business Rule & Standards ... August 2019 changes

After a minor change to the requirements to be accepted as a NHVAS auditor a new version of the NHVAS Business Rules & Standards (Version 2.4) have been released. The change involves the ability for the NHVR to recognise an auditor’s lead auditor qualification that has been issued by a body other than a JAZ-ANZ accredited body.  [click the image to view the PDF document]

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Incident Information Release - 6 August 2019Loading ramp involved in the incident

[Image of the loading ramp involved in the incident]

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Date: 01.04.2019


Regulator and SARTA toll bell on big firm misconception burdens


The National Heavy Vehicle Regulator (NHVR) is seeking to head off unintended developments related to recent Chain of Responsibility (COR) reforms, an issue that is also of concern to state industry bodies.   

The NHVR has warned heavy vehicle operators to be aware of their responsibilities under the changed COR laws after several reports of unnecessary pressure to disclose additional information from larger customers beyond that required under the current provisions.

"For example, we have been contacted by a number of operators after they were asked to provide details of their drivers’, safety systems and work diaries by a customer claiming they were required to be provided under COR laws," NHVR safety standards and assurance executive director Geoff Casey.

"Operators are required to meet their safety duty requirements under the recent changes by ensuring, so far as is reasonably practicable, the safety of their transport activities.

"There are some great tools available for operators through the NHVR’s Safety Management System or the Registered Industry Code of Practice to give detailed guidance for operators.

"This level of information is not required by a customer or primary contractor under the law.

"The law makes it clear that it’s the transport operator’s responsibility to manage their own operations and activities so as to ensure safety under the primary and safety duty provisions."

Casey underlines that each party in the heavy vehicle supply chain was liable and responsible to the extent of their level of influence and control over the particular transport task. 

The NHVR has been made aware of a number of similar instances during 13 information sessions conducted for over 400 businesses during February and March.

South Australian Road Transport Association (SARTA) executive officer Steve Shearer says many members had expressed their dismay at the unintended and unnecessary administrative and cost burden that too many customers are imposing on road transport operators by over-reacting to the COR provisions.

"A customer who engages a road transport operator to move their freight does not generally have influence or control over the operator’s drivers, nor over the maintenance of the trucks," Shearer adds.

"Customers need to be aware that the more they seek to micro-manage road transport suppliers, the more they will increase their level of influence and control and in doing so they will significantly increase their own legal liability under the COR law and unnecessarily increase their own compliance costs.

"Customers are entitled to rely upon the fact that their transport operators have systems and procedures in place to manage their own safety responsibilities, provided the customers don’t prevent or inhibit the transport operators’ and drivers’ ability to be compliant.

"Corporate customers, including prime contractor transport operators, need to review their CoR practices and procedures to ensure that their business meets its CoR responsibilities while avoiding taking this beyond their business’ level of influence and control under the HVNL."

Casey says a customer or primary contractor may request additional information under a commercial arrangement that is subject to agreement but it is not a requirement under the Heavy Vehicle National Law (HVNL).

"Both parties need to work together to ensure that they each understand their respective responsibilities, including the limits of those responsibilities, and that they each manage those responsibilities effectively."

The customer is likely to have influence and control over:

Correctly declaring the mass of the freight to the transport operator.

Under the primary and safety duty provisions, customers don’t need to require truck operators to provide:

SE Freeway Heavier Penalties for trucks and buses

South Eastern Freeway – Heavier Penalties for trucks and buses

Businesses who fail to nominate the driver responsible for a camera-detected speeding offence, will also increase from $300 to $25,000.


From 1 May 2019, increased penalties will apply to drivers of all trucks and buses who are detected driving unsafely on the down-track of the South Eastern Freeway.


This applies to owners and operators of trucks with a Gross Vehicle Mass (GVM) of more than 4.5 tonnes and buses built to carry more than 12 adults including the driver.


An expiation fee of $1,036 plus six demerit points and six months loss of licence will apply to drivers of these vehicles for:


·        Exceeding the relevant speed limit by 10km/h or more; or

·        Failing to use a gear low enough to limit vehicle speed without the use of a primary brake.


Subsequent offences and drivers convicted by the Court will face even heavier penalties.


The body corporate levy, applicable to businesses who fail to nominate the driver responsible for a camera-detected speeding offence, will also increase from $300 to $25,000.


You are encouraged to distribute this information throughout your networks.


Note: Under the Australian Road Rules, a motor vehicle with a Gross Vehicle Mass (GVM) of more than 4.5 tonnes is classified as a Truck regardless of the body type of the vehicle (excluding tractors, trams and buses). A motor vehicle built to carry more than 12 adults including the driver is classified as a Bus.


For more information –


Download the EzyReg app

Call Service SA on 13 10 84




Roadworks Notification


Port Adelaide Enfield: Francis Road and Davis Street, Wingfield

The City of Port Adelaide Enfield wish to advise that the intersection of Francis Road and Davis Street, Wingfield will be closed for all heavy vehicles from Monday 8 April to the end of May, weather permitting due to road reconstruction. During construction the south section of Davis Street will be used to access properties.


Heavy vehicles will be detoured via the intersection of Davis Street and Grand Junction Road with the following approved turn movements:

·         Right out from David Street onto Grand Junction Road

·         Right in from Grand Junction Road into Davis Street.

All other turning movements are prohibited.


For more information contact the City of Port Adelaide Enfield

Business Rules and Standards – Summary of Changes

  1. Introduction

Currently the National Heavy Vehicle Accreditation Scheme (NHVAS) provides three modules for participation, Maintenance Management, Mass Management and Fatigue Management. The scheme focus is for methods of alternate compliance with road transport laws or concessions to carry additional mass or use extended driving hours.


The governance of each module is controlled by the NHVAS Business Rules & Standards. The business rules are common to all modules however the standards to which a participant must comply varies according to the relevant standards of the module. Some commonality exists between the standards as there are specific reporting and administration tasks that each module must include.


Since first introduced the scheme has undergone change where additional modules such as fatigue have been added and at various stages the standards have undergone review, but this review is the first time that all modules have undergone simultaneous consideration with the driving force coming from the Heavy Vehicle National Law (HVNL) participating jurisdictions transport ministers request for a strengthening of the credibility of the scheme.


Consultation with jurisdictions and industry had taken place in late 2013 with a view to conduct a review of the standards in 2014. Circumstances prevented the review from taking place at that time however the feedback received at the time has been considered and incorporated into the changes included, where found to be appropriate.


The review of the Standards was part of the project deliverable from the NHVAS Review as endorsed by the Responsible Ministers. The NHVAS Review was included as part of the acceleration of the Roadworthiness Project due to the fatal Mona Vale heavy vehicle incident.


The review identified inconsistency between the standards where similar tasks are carried out. In some instances, insufficient detail was included in the standards for a participant to be clear on what they had to comply with as well as acceptable methods for compliance.


It was also identified that the two fatigue modules contained standards that are similar to both. All of the additional standards within AFM were all able to be mapped to the existing BFM standards.

It was seen that operators in both AFM & BFM were required to comply with the same standards however they were managing a different level of driving hours.


With this situation the modules were able to be united to form the Fatigue module with the option of using BFM prescribed hours or AFM approved hours. It is on entry into the fatigue module that the option is chosen, and the appropriate application criteria is required to be met. If successful approval is granted to use either AFM or BFM hours.


This document is constructed using the addition or removal with explanation approach. Red text signifies change, with a descriptor of the amended section and explanatory note written in red text for any standard that has been changed.


Where an amendment descriptor is not listed the standard can be taken to be unchanged from the previous version.


2.Executive Overview

Business Rules Major Changes

NHVAS Standards Major Changes


Maintenance Management






Mass Management








Fatigue Management








To learn more about the proposed changes to the Business Rules and Standards, click here



Your rights if authorised officers enter your business premises


Under the Heavy Vehicle National Law (HVNL), the Roads and Maritime Services (RMS) and the police have significant powers to enter premises and seize materials.


The enforcement powers authorised officers have:


Authorised officers are generally employees of state and territory regulators such as the RMS. Police officers are also given powers under the HVNL in addition to their regular powers. Both are authorised under the HVNL to carry out monitoring and investigations involving inspection and seizure of documents and materials that may be evidence of breaches of the HVNL.

An authorised officer may only enter a place without the occupier’s consent if they have a warrant, unless the place is open for carrying on a business or required to be open for inspection under the HVNL. An authorised officer must identify themselves and tell the occupier the reason for entry.

After lawfully entering a place, an authorised officer has a number of powers of investigation, including to search, inspect, examine and film documents or materials, as well as take an item or a physical or electronic copy of a document.


Information you will be asked for in a raid:


You should keep records of your compliance with the HVNL for five years. The information that you may be required to produce for the regulator, or a court will vary depending on the alleged breach. Generally, you are likely to be requested to produce applicable documents including, but not limited to:


What you should do if your premises are raided:


If your company is raided, you must ensure that the scope of the investigation is clearly set out in the search warrant and that only persons and materials relevant within the limits of the investigation are interrogated or seized.

If the RMS or the police raid your premises for HVNL-related information, you must provide all reasonable assistance to the officials within the following parameters:

  1. Ask to see the search warrant and the official’s identity card and make copies of these documents. If the officer fails to produce identification, you may refuse entry until they do so.
  2. Co-operate with the officers but do not volunteer information. You must not obstruct the officers from entering the premises or during the search, but you may assign a person to shadow the officers at all times.
  3. Do not make any statements or answer any questions without a lawyer or senior manager present. You may wish to ask the officers to wait in a meeting room with no records in it until a senior manager or lawyer arrives. Request that you be given time to brief the business, the shadowers, relevant employees and the IT managers. However, if the officers insist on initiating the inspection, you must comply.
  4. Tell the officers that they may not interview employees without the presence of the senior manager or lawyer, and that they must be shadowed by a lawyer or a senior manager at all times.
  5. Establish what the officers want to see – which employees; offices, cabinets and records; whose laptops; which IT accounts; which IT servers; and how long the inspection will last?
  6. Do not destroy, throw away or hide any documents, material, emails, computer files, etc.
  7. Do not tell anybody about the raid who is not required for the investigation. Brief the relevant employees and make sure that they are aware that they need to be available throughout the entire day. They cannot alert third parties or inform anyone outside the business nor destroy/hide documents including emails or access to email accounts; and they should not answer any questions without the presence of the senior manager or lawyer.
  8. Keep a written or audio record of all questions and answers. Make sure you have a copy of all documents copied by officers.


Don’t forget about legal professional privilege:


Officers conducting a raid are not entitled to compel a person to produce a document that would disclose information that is subject to legal professional privilege.

Privileged documents include written communication between a company and an independent external or internal lawyer where the communication was made for the dominant purpose of:


If legal privilege over a document is claimed, the document should be placed in a sealed envelope under the supervision of an officer.


There is some confusion since the inception of the “Safety Management Systems” concept by the NHVR and COR.  While there is varying opinion about what constitutes a SWMS versus a SOP the result should ultimately be the same.


A Safe Work Method Statement (SWMS) can be for a specific Job or Task; As can a Safe Operating Procedure (SOP)


If the Task is repetitive them it does not need to be republished each time that task is undertaken;

so long as the participants have been trained and understand the responsibilities around it!


If the Task ultimately changes, then it is to be reviewed and discussed at a “Tool box” (Call it what you like) meeting and updated, including training in the new Task or activity.


A safe operating procedure(SOP) is a written document that provides step-by-step instructions on how to safely perform a task or activity which involves some risk to health an safety.  A Safe operating procedure is sometimes referred to as a safe work procedure or safe work method statement.





The NHVR is introducing updated business rules and standards for the NHVAS schemes, this is to compliment the updated information since the Introduction of the COR becoming a part of the HVNL.


Issued by Managing Director of Global Accreditation Services, Greg Harmes

Monday 5 November 2018


Release begins


Whilst from 1 October, all of those involved in the transport industry as operators or users have now to comply with the Heavy Vehicle National Law (“HVNL”), this is nothing more than a formalisation of the laws and regulations that previously applied to road transport industry participants. 

Greg Harmes, Director of Global Accreditation Services commented:

“The new law creates no new obligation on transport companies and drivers.  The legal requirement to provide for the safety of drivers, and the general public has been in existence for years.  All this new law does is provide greater clarity around the systems one needs to have in place, and the chain of responsibility that all users of heavy transport vehicles have.”

“Having been a transport industry participant for many years I welcome the clear obligation that is now imposed on all involved with the transport industry, whether they be transport operators/managers, consignors/consignees or those responsible for packing and/or loading goods for transport, to have systems in place so that they can substantiate that they  adhere to the heavy vehicle transport regulations.  The operation of the HVNL imposes no new obligations but makes it even more clear what responsibilities all participants have”.

“As a compliance auditor for the Transport Industry, I absolutely support these measures to make people aware of their responsibility and accountability.   For some years we have been working with our clients and the industry more broadly to develop methods and systems to ensure that


Whilst being a strong supporter of the HVNL, Mr Harmes has expressed his concern over what he believes is opportunistic behaviours of some industry participants.


“I have seen documents where some operators are increasing prices and/or imposing levies and using the HVNL as justification for so doing.   That is just plain wrong.  The HVNL imposes no new obligation on transport companies other than to be able to substantiate that they have the appropriate systems in place.  They have always had a responsibility to their drivers and other road users to ensure their operations are conducted safely.  People wanting to organise freight for their business should push back strongly against this price gauging by greedy operators”, said Mr Harmes.


Mr Harmes also emphasises the need for “good relevant training and commitment to systems”  

Mr Harmes warned that transport industry operators being approached by people marketing ipad or other on-line administrative systems should not be tricked into thinking that the purchase of these I.T. based systems will provide all that is needed to satisfy the legal liability of transport industry operators.   Mr Harmes stated, “These devices and systems are merely tools that can make the recording of what you are doing to comply easier.”


“That is if they work!” he emphasised.


“These tools do not take the place of good management risk review and training, nor integrity when committing to accepting the chain of responsibility obligations fully.  We need to educate people more and those involved in the industry need to focus upon the safety of drivers, and not to take short cuts when managing their businesses.  They just have to have very good systems in place,” concluded Mr Harmes.


End of Release

Further clarification and comment can be obtained by contacting Greg Harmes (Global Accreditation Services) (Ph. 0417 585 223).





Tuesday 25 September 2018

Leading transport lawyers Nathan Cecil and Geoff Farnsworth identify the three biggest missteps businesses make in dealing with their COR obligations.


Changes to the Heavy Vehicle National Law (HVNL) are due to ‘go live’ on October 1, 2018.


For anyone who has been deaf to the ‘drum-beat’ of the last two years (or so), now is very much the time to not only start thinking about upgrading your compliance, but to actually start doing it. Speaking objectively, there is really no excuse. The last two years have seen a quickening of awareness and activity around the impending changes.


The National Heavy Vehicle Regulator (NHVR) has rolled out a significant awareness-raising campaign, across various sectors of the supply chain. It has made considerable resources available through its website.


The NHVR’s caravan has been followed by various industry associations and consultants, all in an effort to raise awareness and offer assistance around understanding obligations and tailoring a compliance program to meet those obligations.


Nathan Cecil spoke at the Road Freight New South Wales Conference last week. Check out what he said here


A joint effort of the Australian Logistics Council and Australian Trucking Association has produced a master code of practice to guide parties in devising compliance systems to meet the new laws. At this stage, it is almost impossible to know how successful those efforts have been.

Our experience tells us that several large Australian businesses have devoted considerable time and expense in upgrading their compliance in preparation for the new laws going live.


Road-users, including heavy vehicle drivers, should be gratified to know that our roads are that much safer as a result of these initiatives.


We suspect the ‘80/20 rule’ will apply – with around 20 per cent of relevant businesses being aware of and understanding the changes in the law and implementing properly targeted and responsive steps to prepare and 80 per cent of businesses misunderstanding or underestimating their enhanced chain of responsibility (COR) obligations to a greater or lesser extent.


That is, we very rarely come across businesses that are 100 per cent compliant. However, this split in itself is probably an improvement over the levels of compliance with ‘old COR’.


Challenged Sectors 


If we were to single out two ‘challenged’ sectors, we would identify:

Import containers must be packed and their contents secured to Australian standards (refer to Load Restraint Guide 2018), not the standard at the place of export. The volume and nature of container trades means it’s impossible to routinely open and inspect inside containers when they arrive at the wharf and before they take to the roads. Truck drivers and operators are often at the "front-line" when dealing with the consequences of poorly packed and secured containers – but it is the  importer’s job under the COR to tell its suppliers how containers must be packed and to check that this instruction is being followed.

A potentially lethal combination of factors (including long distances, dispersed demographic and, in some instances, a ‘frontier’ attitude) continue to challenge compliance for rural industries. That does not mean that considerable efforts are not being made to get the message across and encourage compliance in major cities. Hopefully those efforts will bear fruit.


Biggest Missteps


If we were to single out the three biggest missteps by business in dealing with their COR obligations, we would identify:

Many businesses still only focus on COR for outbound transport activities relating to primary goods i.e. when they send out the main goods with which the business deals.


However, the COR laws apply to all heavy vehicle transport activities – in or out. So, in addition to addressing COR compliance for any outbound movement, businesses need to consider COR implications for inbound goods, materials and equipment supplies. Further, COR laws apply to the heavy vehicle movement of all goods, not just the main outputs of the business.


So, COR laws might also apply to the inbound delivery of fertiliser, feed, fill or raw materials and the outbound removal of agricultural waste, rubbish or soil/spoil.

Doing something in relation to COR is better than doing nothing. However, the compliance obligation is for businesses to take all reasonably practicable steps to address safety, not just some or even most.


So, businesses need to think about their COR risks and compliance measures from a number of angles and plug any holes.



A new link in the chain 

Tuesday 7 July 2018 

In October, changes to the Heavy Vehicle National Law (HVNL) will shift responsibility for safety to every party in the transport supply chain. For farmers and producers, you become part of this supply chain when you send or receive goods using a vehicle that carries more than 4.5 tonnes, or if you own heavy vehicles that transport your goods.  The new legislation aligns closely with workplace health and safety regulations to ensure no one is exposed to unnecessary risks, so identifying hazards is key. In short, it means making sure that everyone gets home safely.


Further information can be found in this weeks LBRCA Weekly News.  


Vic Roads Sharpens Heavy Vehicle Driver Focus 

ATN Industry News 31/07/2018

VicRoads will keep up the pressure on heavy vehicle drivers to ensure they continue to abide by the state’s road laws, after courts handed down one of its heaviest penalties in recent years.




Thursday 19 July 2018 

Greg Harmes, Director Global Accreditation Services 

Under both the current and new laws, executives can be held accountable if they are not properly managing business compliance. 


As part of discharging that duty, executives have to be aware of the CoR risks faced by their business and what the business is doing to manage those risks. But that is only two-thirds of the pieces in the puzzle. The third piece is that executives must know whether the measures implemented are effective in avoiding or mitigating CoR risks.


In order to complete the puzzle, executives need to understand the compliance performance of the business, which is where executive compliance reporting comes in.


Without such reporting, executives will not be meeting their obligations. Under the new laws, executives could be fined up to $300,000 and jailed for up to five years for failing to meet their obligations.


Please get in touch if you would like to have a chat about whether you are currently meeting your CoR obligations. 


Media release – Australian Trucking Association 27/10/2017


The tax office has fixed truck driver meal allowances, following close consultations with the ATA, its members and other trucking industry associations.


In July, the tax office announced that employee truck drivers would only be able to claim $55.30 per day in meal allowances without detailed receipts.


In its revised determination, released today, the tax office has reinstated its former meal-by-meal approach to reasonable meal amounts. The new reasonable amounts for 2017-18 are:


breakfast: $24.25*

lunch: $27.65*

dinner: $47.70*


ATA Chair Geoff Crouch said the revised determination would benefit 38,000 truck drivers and treat them as professionals. “The new determination means that truck drivers can claim, without detailed receipts, the same amount for meals as other comparable employees in what are called tier 2 and other country centres,” Mr Crouch said.


“One of the ATA’s highest priorities is to make sure that government agencies never treat truck drivers as second class citizens. Our drivers are professionals and deliver the goods for Australia.


“We took this argument into our initial discussions with the tax office. The decision reflects our approach.” Mr Crouch emphasised that truck drivers could only claim for the amount they spent on a meal, despite the reasonable amount.


“If you spend $45 on dinner, you can only claim a deduction for $45, not $47.70. Because it is within the reasonable amount, however, you do not need to keep every receipt,” he said.


“The tax office fact sheet sets out the evidence you do need to be able to provide if you are audited.”


Mr Crouch said the ATA would now focus on the meal allowance amounts for 2018-19 and beyond.


“We want to work with the tax office to simplify the claiming system further. There were also a number of issues raised by our member associations and individual drivers in our consultations that we could not resolve in the urgent timeframe for getting this decision fixed,” he said.


Mr Crouch thanked the ATA’s member associations, other associations and the staff of the tax office for their work.


“The ATA, its members and other associations worked closely together to get this result. I’d also like to thank the staff of the tax office for their willingness to discuss and resolve our issues, once we had explained our concerns,” he said.


*These amounts are separate and cannot be combined into a single daily amount or moved from one meal to another. As a result of the discussions with industry, the ATO has accepted that some drivers eat their meals at unconventional times, depending on their work and rest hours. A drivers can claim (for example) for a dinner eaten in the morning after an overnight shift, but cannot claim a deduction for more than one meal of each type in a 24 hour period.



Company News

NHVR Industry Updates

Click here to view the latest NHVR Industry Updates -


National Road Transport Association (NatRoad)

Click here to view the latest NatRoad news -


Livestock and Bulk Carriers Association (LBCA)

Click here to view the latest LBCA news -


Australian Livestock and Rural Transporters Association (ALRTA)

Click here to view the latest ALRTA news -


Australian Trucking Association (ATA)

Click here to view the ATA's Friday Facts -


For more information about your state or territory, please refer to the following websites: